We are committed to ensuring that your privacy is protected. This privacy policy explains how Bovill uses and protects any personal information that you give us.
Should we ask you to provide certain information (“Personal Data” in Hong Kong) by which you can be identified, either in the course of business conversations with us, or when using this website, then you can be assured that it will only be used in accordance with this privacy statement/ Personal Information Collection Statement (PICS).
Bovill may change this policy occasionally by updating this page. You should check this page from time to time to ensure that you are happy with any changes. If we plan to use your personal data/personal information for a new purpose we will update our privacy policy and tell you about the changes before they come into effect. This policy is effective from 25th May 2018.
Who we are
Bovill Ltd is the Controller (or “Data User” in Hong Kong) of the personal information you provide to us. If you have any questions about this Privacy Notice or the information we hold about you please contact us at briefings@bovill.com or using the details below:
| UK / Global | Hong Kong | |
| Full name of legal entity: | Bovill Limited | Bovill Asia (HK) Limited |
| Name or title of relevant contact: | Steve Cox, Group Finance Director | |
| Email address: | scox@bovill.com | |
| Postal addresses: | 201 Borough High Street, London. SE1 1JA | Sun House, 181 Des Voeux Rd Central, Sheung Wan, Hong Kong |
| Contact telephone numbers: | 020 7620 8440 | +852 3653 5379 |
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. For Hong Kong matters, you have the right to make a complaint to the Office of the Privacy Commissioner for Personal Data (‘PCPD’). We would however appreciate the chance to deal with your concerns before you approach the ICO or PCPD, so please contact us in the first instance.
What we collect
We may collect, store, and use information about you in the course of promoting and providing our services. The information which we collect relates to:
- your name and job title
- your contact information including your email address and place of business address
- our relationship with you.
Please note that we do not collect any special categories of personal data. This includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic or biometric data.
How do we collect information about you?
Typically we will collect information from you when you contact us directly or provide information in order for us to provide our products and services. We collect information from and about you in the following ways:
Through direct interactions when you give us your personal information by filling in forms or during correspondence with us. This includes when you:
- engage us to provide a service
- give us your contact details in order to discuss our services
- register for one of our events.
Through using our website when we collect information using cookies or similar technologies which tell us about your equipment, browsing actions and patterns.
What we do with the information we gather
We only obtain, use and keep personal information where we need it for a specific purpose. We set out in the table below the ways in which we plan to use your personal information. We are only able to use your personal information if we have a proper legal reason or basis for doing so. This is called a legal basis and the regulations require that we have a legal basis so that your privacy is protected. Most commonly we will use your information in the following ways:
- We have a contract with you. For example, we have agreed to provide regulatory advice or services for you and have a contractual agreement to do this.
- We have a legitimate interest in processing the information and your interests and fundamental right do not override those interests. In this case it is necessary for our legitimate interests – to develop our products and services grow our business – that we process your information, and that we are able to contact you about products and services we think you may be interested in. It is also necessary for our legitimate interests – to understand how customers use our website and improve their experience – that we process data on website usage.
We will only use your personal information for the reason for which we collected it. We will only use it for another reason if we believe that new reason is compatible with the original purpose. If we do need to use your personal information for a non-related purpose we will tell you about it and explain the legal basis which allows us to do so.
Marketing
We can use your personal information to send you communications if we believe we have a ‘legitimate interest’. We are required to make an assessment with regards to the benefits for us weighed against how appropriate it is to contact you in this way and whether it would be unfair to you. We believe that as a commercial enterprise we do have a legitimate interest in contacting you about our products or services and we will only do so if we decide it would be of interest or beneficial for you.
You are free to change your mind at any time
Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes.
If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at briefings@bovill.com.
We will not sell, distribute or lease your personal information to third parties.
How we use cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website. This web site explains how you can delete and control the cookies that are stored on your computer: www.aboutcookies.org/
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Storing your information
Where we have a contract with you we need to keep your personal information (updated to ensure accuracy) to fulfil our contract. We also need to comply with EU and UK law, which often requires us to keep certain records – which will include certain personal information – for several years. Our policy is to keep records regarding our engagements for a reasonable period after you are no longer a client. We will ensure all records are safely destroyed if we no longer need to retain them.
Where we have a non-contractual relationship with you, we will retain your contact information for as long as you would like us to, and we will give you the option to unsubscribe from any marketing communication.
Your rights
You are provided with a number of different rights under the data protection laws in relation to your personal information. These allow you:
- to access your information
- to request we correct your information
- to request that we erase your information
- to object to the processing of your information
- to request a restriction in the processing of your information
- to request a transfer of your information
- to withdraw your consent.
If you wish to exercise any of these rights please write to Bovill Limited, 201 Borough High Street, London. SE1 1JA or in relation to Hong Kong matters, Bovill Asia (HK) Limited, Sun House, 181 Des Voeux Rd Central, Sheung Wan, Hong Kong. Please note that you will not have to pay a fee to access your personal information or to exercise any of the other rights. We may, however, charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or we may refuse to deal with your request. We may also need to seek further information from you to confirm your identity before we release any personal information. This does not affect your right to make a complaint.
If you believe that any information we are holding on you is incorrect or incomplete, please write to us as soon as possible, at the above address or email us at enquiries@bovill.com. We will promptly correct any information found to be incorrect.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. We have a procedure to deal with any suspected personal data breach and will notify you, and other regulators, where we are legally required to do so.
